Frequently Asked Questions

General Information

Graduation Information

What do I need to do on my Graduation Day?

Please click here, to find out all the information you need for your Graduation day!

What happens in a graduation ceremony?

Ceremonies differ depending on where/when they are held and if you are sitting on the stage or in the body of the graduation hall. You will get a full overview of what happens in a graduation ceremony at your pre-ceremony briefing. It is very important that you attend your briefing.

What time do I need to arrive for my graduation ceremony?

Registration opens 2 hours prior to the commencement of your ceremony. You will need to be gowned and seated 30 minutes prior to your ceremony. Further information regarding when to arrive and where to go on the day of your ceremony can be found on the Graduations website.

How much does it cost to graduate?

Information regarding costs involved in graduating can be found on the Graduations website.

How long is the graduation ceremony?

The presentation ceremony at Victoria University takes between 1.5 - 2 hours

Can I bring children to my ceremony?

Graduation ceremonies are not recommended for children under four as they are formal and long (approximately 2 hours). Children will require a ticket if they are going to occupy a seat. Guests four and older will be required to purchase a ticket.

Leave your strollers at home, as you can't bring prams into the theatre due to access and safety regulations.

Regalia Collection Times and Locations

For information relating to the regalia collection time and location please visit the following link. 

Photography and Merchandise

To view the range of services we provide at your graduation please visit the following link.

Ticketing Information

For information relating to Graduate and Guest ticketing please visit the following link.

Venue & Parking Information

Ceremonies are held at:

Victoria University Melbourne - The Grandstand, Flemington Racecourse
Victoria University Polytechnic Melbourne - Victoria University Footscray Park Campus
Sunway University Kuala Lumpur - Sunway Resort Hotel & Spa, The Grand Ballroom

Parking Information


Free parking is available at Flemington Racecourse. You can enter via Gate 1 (Main Gate) in Epsom Road or Gate 2 (Hill Entrance) in Leonard Crescent off Langs Road. Parking attendants will direct you to the reserved parking area.


Students and visitors can park in the P Meter areas, using the Easy Park phone App or paperless parking meters in the University car parks. Paid parking applies between 8.30am-5pm, Monday to Friday including public holidays. For more information and parking maps, please click here.



Academic Dress

Gown Collection Times and Locations


Academic Dress is available for collection on the day of your Graduation Ceremony.

Pick up location: The Grandstand, Flemington Racecourse
Pick up time: 2 hours prior to the commencement of your ceremony.


Academic Dress is available for collection on the day of your Graduation Ceremony.

Pick up location: Building P, Footscray Park Campus, Ballarat Road, Footscray
Pick up time: 2 hours prior to the commencement of your ceremony.


Academic Dress is available for collection on the day of your Graduation Ceremony.

Pick up location: Grand Congress, Level 12, Sunway Resort Hotel & Spa
Pick up time: 2 hours prior to the commencement of your ceremony.

Academic Dress FAQs

Do I have to wear Academic Dress to participate in my Graduation Ceremony?

Yes, you are required to wear the prescribed academic dress for the Degree or Diploma in which you are graduating. This includes a gown, a mortarboard, hood and/or stole in the appropriate colour.

When do I hire my Academic Dress?

Academic Dress will be open for booking 4-6 weeks before your ceremony

How do I work out my Gown Size?

When you place your order online you will have the option to select your size e.g. extra small, small, medium, large etc and we will also ask for your height, this will allow us to ensure you have the correct size.

When do I return my Academic Dress?

Gowns must be returned after you have finalised your photographic and graduation services within 2 hours of the ceremony finishing. Failure to return your Academic Dress within this period will incur a late fee. Please refer to the Terms & Conditions below.

What if I don't have a credit card - can I pay cash?

Bookings are essential! Due to the large numbers of attending graduates, processing orders and payments at the ceremony can cause significant delays, we highly recommend you use our secure online ordering system. Alternatively, you can contact us on 1300 360 445 to make a booking to pay on the day using cash and/or debit transactions.

Terms and Conditions

Academic Dress Hire - Academic Dress MUST be booked a minimum of 3 days in advance of your ceremony day to avoid a late booking fee of $35.
Return of Academic Dress - Academic Dress is to be returned within 1 hour of conclusion of the ceremony. Failure to return Academic Dress on time will incur a charge equivalent to the balance of the purchase price of the regalia. 
Cancellation of Order - If you need to cancel your order please contact Customer Service to arrange your refund. Generally refunds are not applicable if your cancellation occurs within 3 days of your ceremony.

How to wear your academic dress

Gown - The gown is worn over the top of your clothing like a jacket, undergraduate's arms go through the sleeve, Post graduate students arm's slide through an opening in the sleeve.

Faculty Hood - For all degrees the hood is then placed over the top of your gown and worn with the colour hanging down the back of the gown and the V at the front of your neck. (For Graduates wearing a button shirt, there is a button hook to allow you to hook the hood on to stop it from moving about)

Mortarboard - The Mortarboard is worn with shallow part to the front of your head and the deep part at the back of the head, with the tassel placed on the left hand side of the head.

It is important to remember that the clothing you wear to your graduation ceremony will be visible as you walk across the stage. Neat, casual attire is most appropriate, with a shirt and tie recommended for male graduates. It is best to avoid jeans and sneakers. Please also note that a mortarboard must be worn as part of academic dress, which should be kept in mind when planning your hair style.

Academic Dress Sizes


XXS 130 - 150 cm 4'2" - 4'9"
XS 150 - 160 cm 4'9" - 5'3"
S 160 - 170 cm 5'3" - 5'6"
M 170 - 180 cm 5'6" - 5'9"
L 180 - 190 cm 5'9" - 6'2"
XL 190 cm + 6'2" +



When selecting your hat size, it is important that you measure your head accurately to ensure we provide you the correct hat. Due to current restrictions, we cannot offer a personalised fitting service for mortarboards.

Step 1 - Place measuring tape above ear and wrap around head to get circumference.


 Step 2 - Match circumference with sizing chart below

Hat Size  Head Circumference
XS 52-54cm
S 55-56cm
M 57-58cm
L 59-60cm
XL 61-62cm


Other Services

Photography and Merchandise

GFP has been contracted to provide a complete record of each ceremony, as well as a portrait photographic service for graduates.

GFP is the official supplier of graduation memorabilia such as frames, plaques, bears, year pins and charms, all available for purchase online. 
Please visit the GFP online store for further details.

Stage photos will also be available immediately following your ceremony to purchase and take home on the day


Contact us

For any issue, please contact our Customer Support Representatives at:



Australia: 1300 360 445
International: +61 8 8154 1388